Friday, July 28, 2017

Meeting Minutes - July 28th

Meeting Location: Mammoth Comics

Attending: Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Kaz, Mac, Z
Called to order 7:02 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
JayCee has added another author to our event roster, so our costs may fall on each of our events. She'll have new invoices for those who are applicable next week.

c. Fundraising Committee (Z, Katy)
It appears that we'll be able to have our Tex speaking thing at Mammoth on the evening of August 24th. We'll do her session on dialect, with more details as we figure it out; Z will make an event for it.

d. Newsletter Committee (Shannon)
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Adrean has contacted the administrators of Webster High School as to adopting a classroom for the coming school year, but has not yet received word back yet.

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd at 7 pm in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).
Another reminder that OWFI collects its dues in October, and it's cheaper to join as an affiliate than a member-at-large! We'll start collecting registration as a group in September.


New Business:
None.


Pieces for Discussion
7:39 Have Time, Will Travel, Part 5 by Mac
8:24 Stormborn, Book 2, Ch. 4 by Jack

Clean Up/Adjournment 9:03 pm

Until next time, friends. Be safe!
~CJ

Friday, July 21, 2017

Meeting Minutes - July 21st

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Eris, Kaz, Katy, Donna, Mac
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
We have learned that the library cannot host events that ask for entry fees or donations; if we want to do any promotions at the library, we need to ask for pre-approval.

d. Newsletter Committee (Shannon)
Jack has printed out this quarter's newsletter and is being put together and mailed out as they're finished.
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Katy has found a potential classroom for us to adopt for the 2017-18 school year. We think we're going to move forward onto it.

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).
Another reminder that OWFI collects its dues in October, and it's cheaper to join as an affiliate than a member-at-large!


2. JayCee - Event Details:
a. Flea Market - August 12th
The price was increased to $45 due to cooling costs, which is fine as we all prefer A/C. We're in, and will work out a schedule as the event draws closer.

b. LexiCon - Stillwater - September 9th
We still haven't paid as we're unsure whether we'll be able to get two tables. They'll let us know whether we can in early August.

c. Enid Pride - September 16th
We're paid up and good to go.


New Business:
None.


Pieces for Discussion
7:11 Have Time, Will Travel, Part 4 by Mac
7:34 Shadow of the Dragon, Ch. 2-3 by Donna

Clean Up/Adjournment 8:35 pm

Until next time, friends. Be safe!
~CJ

Friday, July 14, 2017

Meeting Minutes - July 14th

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Z, Kaz, Katy, Donna
Called to order 6:59 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
Z has been in contact with Tex as to hosting a workshop fundraiser on August 24th. She is indifferent as to location and size, but has a long list of topics she's used to covering. We're thinking on collecting donations rather than charging a registration or admission fee. Z is going to set up a poll to select the topic, and Z and Katy are going to research venues.

d. Newsletter Committee (Shannon)
Jack has finished this quarter's newsletter, and we're just awaiting printing and sending out.
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Adrean has done research on school supply drives. We're looking into donating to upper grades, looking into drop-off sites, potentially combining it with online methods, and deciding between a school drive or a classroom adoption. Katy is going to look into the situations at the schools she's familiar with and report back with information.

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).

2. JayCee - Event Details:
a. Convention Banner
JayCee has brought blown-up images of the covers as a proof of concept for the stand that was discussed on June 30th. Each of the covers are laminated 8.5"x11" sheets and could be hung on the stand.

b. WWOKC Update
We're still getting more people from Texas to join our table bid! Looking into getting a corner spot, which would be more expensive, but more space and a better spot.

c. Enid Pride - September 16th (Shannon)
We've been invited to get a table. From 12 to 6. Tables are either $20 for nonprofit or $35 for profit. It's the same day and time as SoCon in Bixby, but we should be able to do both. Shannon will contact Cynthia of the Enid Writers and help get us set up!


New Business:
None.


Pieces for Discussion
7:51 Memories Underwater, Ch. 1 by Z
8:41 Shadow of the Dragon, Ch. 1-2 by Donna

Clean Up/Adjournment 9:21 pm

Until next time, friends. Be safe!
~CJ

Friday, July 7, 2017

Meeting Minutes - July 7th, 2017

Meeting Location: Mammoth Comics

Attending: Shannon (President), CJ (Secretary), JayCee, Eris, Mac
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy - In Absentia)
No new updates until next week.

d. Newsletter Committee (Shannon)
Jack is in the process of putting together this quarter's newsletter.
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com; we'll vote on the next quarter's editor next week.

e. Outreach Committee (Adrean - In Absentia)
No new updates!

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).

2. JayCee - Event Details:
a. Tulsa Flea Market
We're looking into getting a table at the flea market on August 12th.

b. September Events
We've submitted applications for LibCon and LexiCon and are awaiting approval.

b. OKC Wizard World - Oct. 27th-29th
Tex has confirmed that she would like to sell books with us.


New Business:
None.


Pieces for Discussion
7:12 Have Time, Will Travel, Part 3 by Mac

Clean Up/Adjournment 7:38 pm

Until next time, friends. Be safe!
~CJ