Friday, May 19, 2017

Meeting Minutes - May 19th, 2017


Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Samantha, Malea, Z

Called to order 7:01 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
Samantha has reached out to Mari Farthing and learned that the next OWFI Report will be in September; she will message people in October to gather information for it.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Jack, Samantha)
No new updates.

d. Newsletter Committee (Shannon)
Send any pieces for the next newsletter need to be sent to by July 4th.

e. Outreach Committee (Adrean)
No new updates.

f. OWFI Committee (Shannon and Adrean)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes!
OWFI is looking into doing dedicated chats with authors and other literati over Slack; more details will be made available as they are made known to us.
CJ is going to be in charge of registration, with help from Adrean; if you're interested in volunteering for next year, let him know!
If you want to be a speaker at OWFI 2018, there will be a meeting in roughly two weeks to decide who is going to be a speaker. Adrean has already submitted the Nevermore panel on critique groups (as well as two additional sessions). If you're interested in speaking next year, submit quickly (and let them know you're a member of Nevermore, to increase the odds of the panel working).

2. JayCee:
a. Tulsa Flea Market - June 3rd
They are not accepting vendor applications until May 22nd.

b. Decopolis Book Fest - June 17th
JayCee has paid for our table.

c. SoonerCon - Midwest City - June 23rd-25th
JayCee has paid for two extra tickets for the convention; the convention starts that Friday at 10 am.

d. Tulsa Oddities Expo - July 15th
They're hosting it at the American Legion Post 1 again, but they haven't chosen vendors yet.

3. Jack: Non-profit Paperwork
It is finished, but still needs to be submitted. All that's left is including the budget and the check; it will be submitted by May 26th.

4. Malea: Storefront
Redbubble, society6 and zazzle are all online storefronts where we can order or purchase items for fundraising purposes; looking at the three, it looks like Redbubble or society6 are more what we're looking into. Malea is going to forward the information she found to the chairs of the Fundraising Committee (Jack and Samantha).

5. Shannon: Murder Apocalypse 2 and Enid Writer's Club
If you want to submit to Murder Apocalypse 2, send Shannon your piece (and author bio) before June 2nd.
Enid Writers' Club (June 10th) has invited yet another person to their event. They have an event page set up for it on Facebook with more information; keep an eye on it. If you're going to attend, submit your author bios by May 31st.

New Business:
No new business.

Pieces for Discussion
7:38 Ace in the Hole, pt. 2 by Gio
8:27 Getting Wet by Adrean
9:09 Reunion by Samantha

Clean Up/Adjournment 10:13 pm

Neither rain, nor rain, nor rain, nor rain will stop us. Until next time!

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