Friday, April 28, 2017

Meeting Minutes - April 28th, 2017


Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Samantha, Anthony, Kaz

Called to order 7:03 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event and contract information.

c. Fundraising Committee (Jack, Samantha)
No new updates.

d. Newsletter Committee (Shannon)
Reminder to send any articles for the next newsletter to

e. Outreach Committee (Adrean)
No new updates.

f. OWFI Committee (Shannon and Adrean)
OWFI is next weekend! Finalize your costumes, bring basket goodies!
The Pitch Room has had its time lowered from 15 to 10 minutes this year, so this stuff is important: be able to talk confidently — CONFIDENT — and competently about your book; practice your elevator pitch; work on the snowball method; write things down, but be prepared to hate it and do without it. The agents are typically pretty cool people, and you might have a chance to meet them throughout the conference and built up a rapport before your pitch! AND DON'T PANIC.

2. JayCee:
a. Punk Rock Flea Market - Tulsa - April 30th
JayCee, Mac, and CJ will be attending, will be there at 8:30 am; Shannon will send his Square and chip reader, as well as a tablecloth and other stuff.

b. SoonerCon - Midwest City - June 23rd-25th
Still need to determine how many extra tickets we need; if you need to buy personal tickets, the price goes up on May 1st.

c. SoCon - Bixby - September 15th
We have submitted our panel application, but haven't heard back on it yet.

d. Contracts
JayCee has delivered rough draft contracts for IPHI. You can choose how long you want to sign on to IPHI representation, and it includes a contract termination clause as well.
First suggested change is to have it signed by publishers, instead of authors.

New Business:
1. Publicity Webinar
Shannon's graciously shared his notes from the OWFI Publicity Webinar that was hosted earlier this week! There was a lot of really good advice!

Pieces for Discussion
7:56 Copper and Cobalt, Chapter 2 by JayCee

Clean Up/Adjournment 8:40 pm

No meeting next week, friends; be well in the meantime!

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