Friday, April 21, 2017

Meeting Minutes - April 21st, 2017


Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Samantha, Anthony, Katy, Malea, Kaz

Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
Sam is planning on sending a message to Mari to ask when the next OWFI Report is.

b. Dark Arts Committee (JayCee)
See below for event information.
We need to look into getting a banner, but will probably wait until after OWFI.

c. Fundraising Committee (Jack, Samantha)
Malea is going to check into whether or not Redbubble, Zazzle, or Society6 can be used by nonprofits for ordering products with their logos on them.
Mac suggests holding a walk-in typewriter event in which we supply typewriters, paper, and such to the public and allow them to write with them, similar to Pinot's Pallete. We may be able to use library space for it, but we would need our nonprofit status first.

d. Newsletter Committee (Shannon)
The second newsletter is out! It's cool.
July's editor of the season is Jack; JayCee will write the article.
The next newsletter will be published July 20th; if you have an article idea to be submitted, send it to

e. Outreach Committee (Adrean)
We have two issues with our YST Outreach events: our own attendance, and the basic knowledge of the participants. If you have ideas on how to correct either of these — consistently, not week to week — please let Adrean know.
Other potential events could be at the Equality Center (which could occur in the evening) or OYP.
If you have any other ideas or the ability and desire to aid in any Outreach programs, send Adrean a message about it/your availability.

f. OWFI Committee (Shannon)
OWFI is in 2 weeks!
Shannon is currently in possession of the basket; if you have anything to contribute, please get it to him. As always, we will be ordering cookies from Antoinnette's Bakery for the basket as well.
Many people will be traveling in various vehicles on the way there; if you need to carpool, check around!
If you do not have your costume prepared before then, you will disappoint many people.

2. JayCee:
a. Punk Rock Flea Market - Tulsa - April 30th
12-5 at the American Legion Post 1. We are looking into donating books for the giveaway raffle bags.

b. SoonerCon - Midwest City - June 23rd-25th
The table only comes with one ticket; additional tickets are $35 and can be reused. We'll plan on discussing how many tickets total we'll need for each of us interested in attending and working.
If we haven't decided how many tickets we need before the event, JayCee has warned us.
If you're interested in buying your own ticket, for you or someone else, the non-vendor prices do go up after May 1st.

c. SoCon - Bixby - September 15th
We are going to move ahead with submitting a panel on nontraditional characters. If they need more panels, we may look into doing additional ones, potentially including a panel on gender.

3. All:
a. Author Percentages for Events
We have agreed to give JayCee 10% of all event sales as payment for services rendered.

New Business:

Pieces for Discussion
8:02 Copper and Cobalt, Chapter 1 by JayCee
8:37 Knife, Chapter 2.1 by Anthony

Clean Up/Adjournment 8:56 pm

Until next time, friends.

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