Friday, March 3, 2017

Meeting Minutes - March 3rd, 2017


Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Harvey, Z, Samantha, Kaz, Anthony

Called to order 7:01 pm

Old Business:
1. Commitee Reports
a. Communications Committee (Samantha)
Nevermore Edits was successfully added to the OWFI Newsletter Report.

b. Dark Arts Committee (JayCee)
Prices from banners via Skyline (via JayCee): Static banner for $202 (including stand); interchangeable art banner is $400 before tax and shipping (including stand); price is comparable to ordering online.
Malea is still working on the banner graphics.
Adrean has suggested we can attempt to build our own banner/stand; Shannon has looked into cheaper alternatives at Vistaprint; Z has offered to make a banner.

c. Fundraising Committee (Jack, Samantha)
No updates.

d. Newsletter Committee (Shannon)
Any pieces submitted for the newsletter need to be submitted before April 6th; the next newsletter will be out April 20th.

e. Outreach Committee (Adrean)
The next YST Outreach Program is on March 7th; check Trello for details.

f. OWFI Committee (Shannon)
Group costume theme for the Friday night banquet appears to be wizards (to match the theme of our basket).
Nevermore's sponsorship for the gift bag has been accepted. We still need to fundraise for a contest sponsorship; we are uncertain if there's a deadline on this or how many are needed.
We are looking into collecting donations for OWFI 2018, to be used for conference scholarships and award sponsorships.

g. Contest Committee (Shannon)
The contest ends on the 15th. We need to advertise it before it ends, and the judges need to be certain they're caught up on the submissions.

2. JayCee: Upcoming Events and Book Needs
a. Collector Con
Collector Con is next weekend! Bring books to Mammoth so they can be put on the table.

b. Sooner Con
We still have heard nothing back from their registration; we will attempt to find some representative of theirs at UMC.

3. Z: Lord Mistress of the Basket — Status of the basket items
We have 4 items thus far (not counting the actual basket). The theme, once again, is magic. Bring Z stuff for it!

New Business:
1. Harvey: Pride Bingo
The Equality Center hosts a Pride Bingo night once a month that helps support it and is apparently a lot of fun. The cost for a table (8 seats) is ~$200. Harvey will report information on it to the Outreach Committee.

2. Adrean: Underground Monster Carnival
It's tomorrow in OKC! Setup has to be done by 12:30, and the convention proper goes from 1 to 9. Check the Trello board for more details! It's a ton of fun, etc.

Pieces for Discussion
7:51 Copper and Gold, Chapter 17 by JayCee

8:21 Knife Prelude Concept by Anthony

8:50 In a Pitch Black Room by Adrean

Clean Up/Adjournment 9:18 pm

Until next time!

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