Friday, March 10, 2017

Meeting Minutes - March 10th, 2017


Attending: Shannon (President), Adrean (V.P.), Jack (Treasurer), CJ (Secretary), Harvey, JayCee, Samantha, Katy, Anthony

Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No updates.

b. Dark Arts Committee (JayCee)
JayCee has paid for the author's show in Norman on April 15th.

c. Fundraising Committee (Jack, Samantha)
No updates. Committee members may look into fundraising nights at local restaurants.

d. Newsletter Committee (Shannon)
No new updates; reminder that anything that you want submitted to the newsletter is due April 6th. CJ has been nominated to as editor of the season; Shannon will write the article.
If your submission has not been published anywhere else, publication in the newsletter counts as first printing rights, so be careful!

e. Outreach Committee (Adrean)
The next YST Outreach program is Wednesday, March 22nd, at 2 pm; if you can attend, let Adrean know. It will be posted on the Trello board.

f. OWFI Committee (Shannon)
OWFI has half of its 34 categories sponsored, and there is no known cut-off date for the sponsorship; to be credited during the banquet, we should get it in by April 15th. A full sponsorship is $105, but they'll accept partial sponsorships of almost any amount.

g. Contest Committee (Shannon)
If we do not have enough entries for the contest to make by March 16th, we will have to kill the writing contest for this year, and refund the entrants' money (and send them critiques for their pieces).

2. JayCee: Upcoming Events and Book Needs
a. Collector Con
We are giving JayCee books for Collector Con tomorrow; the books will be sold at convention prices.

b. Sooner Con
We made contact with representatives from Sooner Con at Underground Monster Carnival, and have received two emails to contact them further with regards to our presence at Sooner Con.

3. Shannon: Budget (Quick update)
We will now have a box at each meeting to collect donations for the Nevermore budget.
Jack went over the budget proposition for 2017, including fundraising goals and expected expenses.
Adrean suggests that, moving forward, we donate a fair market value of our profits from events to Nevermore; we need to figure out what that value would be before April 15th. Samantha has agreed to research this for us.

New Business:
1. Shannon: Storytime
Shannon has revealed the origins of the agenda; no one has objections over its existence.

Pieces for Discussion
7:50 Shifters by Shannon

8:52 Knife, Chapter 1.1 by Anthony

9:30 Copper and Gold, Chapter 18 by JayCee

Clean Up/Adjournment 9:56 pm

Until next we meet.

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