Monday, February 11, 2019

Board Meeting Notes - February 1, 2019

Board Meeting


Meeting Location: Mammoth Comics, 4614 E. 11th St., Tulsa, OK 74115

Meeting Called to Order:  8:00

Attendance: Jack (President), Donna (Vice President), Eris (Secretary), CJ (Treasurer), Ryan, JayCee, Z, Connor, Kaz

Quorum is present.

Committee Status Update

Six Committees currently to report.
  • Harassment - Donna (Committee Head): nothing to report.
  • Newsletter - Jack (Committee Head): Editor of the season article done. Feature article pending. Jenny printing in color. Hopefully everything ready to go for February.
  • Writing Contest - Ryan (Committee Head): 4 proposed changes. 
    • Goal is to get 100 submissions. 
      • Get rid of opening line. 
      • Change submission fee structure (1st piece is free, 2nd is $1, 3rd is $2, 4th+ is $3, unlimited sub but place once). 
      • Three readers, 33 subs each.
      •  Up prize $ (1st prize is $50 plus critique, 2nd is $30, 3rd is $20) along with publication in the Corvidae Courier. 
      • Jack proposed change: members can submit but not board members. 
      • Ryan has plan for advertising, mostly social media but also physical advertisements in TCC, coffee shops, etc. Plans for judges, etc.
        • Voting for proposed monetary changes: Ayes have it.
  •  Outreach - Connor (Committee Head): has gotten us into library event guide. Not sure what else to do.
    •  Basic volunteer work? School supply drive? 
    • Z suggests having physical literature on hand for events to hand out to potential new members. 
      • Jack will put something together. 
    • CJ to be in charge of Twitter account for Nevermore
    • Eris to work on shared calendar for board members to see important due dates. 
    • CJ to join outreach committee.
  •  Fundraising Committee - No current Committee head. If outreach and fundraising is going to work together, should it be one?
    •  Connor volunteers to be head. 
    • President: propose to change to Fundraising and Outreach Committee (in hopes that eventually they will be split into two different groups again). 
      • Connor has ideas how to proceed forward.
  •  OWFI - No current Committee Head.
    • Connor has volunteered to be head of OWFI committee.

Old Business

  1. No new business

New Business

  1. Need to plan for regular board meetings. Jack propose 3rd Friday of the month to be our regularly scheduled meeting.
    >> Voting for 3rd Friday: ayes have it. 

    Next board meeting will be in March 15, 2019
  2. Budget Update Planning: we need to talk about our budget, how much money the fundraising committee needs to get. 
    • Majority of expenses has been OWFI registration of tables and newsletter supplies.
    • We still have funds, and have enough funds to cover contest and projected supplies getting for newsletters. 
    • Current assets are  $253.05.
    • Jack and CJ to get together Sunday to work out budget.
    • Next meeting Treasurer will have Form 990 done.
  3. Google hangouts is shutting down on/by April 2nd. We need a new chat function.
    • Connor suggests Band, as it has a calendar function, other useful tools. Can access both on computer and phone. 
    • Other alternative: Slack. But possibly not as useful?
    • Maybe not Discord. 
    • Kaz will research options. 
    • Group Me similar to Band--suggested by Ryan. 
    • Kaz is head of temporary Chat committee, and has until March 15th to come up with suggestions/research.
  4. Ryan suggests adding Jenny onto the board.
    >>
    Vote: ayes have it. Jenny Jones is now a board member.

Adjournment and Clean-Up: 8:51pm

Have a great weekend!
-Eris






Saturday, February 9, 2019

Meeting Notes - February 8, 2019

Meeting Notes - 2/8/19


Meeting Location: Mammoth Comics, 4614 E. 11th St., Tulsa, OK 74115

Meeting Called to Order:  7:09

Attendance: Jack (President), Donna (Vice President), Eris (Secretary), CJ (Treasurer), Ryan, JayCee, Amy

Announcements

  1. Contest is opening next Friday.
  2. October newsletter here and passed out.

Pieces

7:14 - The Valentine’s Hog by Amy

Adjournment: 7:52

*exits amid giggling*
-Eris








Saturday, February 2, 2019

Meeting Notes - February 1, 2019

Meeting Notes


Meeting Location: Mammoth Comics, 4614 E. 11th St., Tulsa, OK 74115

Meeting Called to Order:  7:00

Attendance: Jack (President), Donna (Vice President), Eris (Secretary), CJ (Treasurer), Ryan, Harvey, Connor, Kaz, JayCee, Z

Announcements

  1. We are changing the structure of the meetings. Since we are having monthly board meetings, we will move more club business to board meetings, while our regular meetings will have announcements.
  2. October newsletters are done and mailed out. (Physical copies will arrive next week.)
  3. Writing Contest - moved to the board meeting for discussion.

Pieces

7:06 - Homo Novus, Chapter One by Harvey
(The Valentine’s Hog by Amy moved to next week.)

Adjournment: 7:59

Board meeting forthwith.
-Eris







Friday, January 18, 2019

Meeting Notes - January 18th, 2019

Meeting Notes


Meeting Location: Mammoth Comics, 4614 E. 11th St., Tulsa, OK 74115

Meeting Called to Order:  7:05

Attendance: Jack (President), Eris (Secretary), Jenny, Amy, Kaz, Ryan, JayCee, & Connor.

Old Business

  1. Newsletter (7:05)
October newsletter has never gone out. Jenny has offered to provide us with printing. Nevermore needs to refund Jack/itself for new printing supplies as Shannon is not longer helping us with the Newsletter.

Quorum is reached at this meeting
7:07 - Ryan has moved that NVM refund Jack. Motion passed.

January newsletter: there’s nothing for it. Jack suggested to skip the quarter entirely. Connor has suggested to release the October newsletter as Halloween 2, Fuck Valentine’s Day. Need a feature article. JayCee has volunteered. Ryan will get a contest article. Ryan suggests Donna for featured editor. Ryan will write it. All articles will be due on February 1st.

New Business

  1. Timekeeping (7:16)
    Timekeeping could be more efficient. Moves to guarantee the first round, but time it, so it’s easier to limit the frequently long 1st round. Jack is asking to beta run this softly to see if this method works. Agreement is had.
  2. Next Board Meeting Planning (7:26)
    Possible once a month board meetings?  After our normally scheduled Friday meeting. Jack would like the next board meeting to be next Friday (1/25/19).

Pieces

7:29 – The Cowboys are Playing, by Amy

7:53 - Where is My Beautiful Laundrette, by Amy

8:10 - Saint’s Blood, Chapter 2 - 6, by Ryan

Adjournment and Clean-Up: 9:02

I’ll have something witty to say next time.
-Eris

Friday, January 11, 2019

Meeting Notes - January 11th, 2019

Meeting Notes


Meeting Location: Mammoth Comics, 4614 E. 11th St., Tulsa, OK 74115

Meeting Called to Order:  7:01

Attendance: Jack (President, albeit temporarily abstaining from Presidential duties for this meeting), Donna (VP, acting as President)*,  CJ (Treasurer), Eris (Secretary), Mac**, Amy, Jenny, Ryan, Harvey, Jaycee & Connor.

Old Business

No old business

(We will talk about the newsletter when Jack gets here.)

New Business

7:02 - Reminder that Mammoth meeting place attendees should email their pieces to mammoth@nvmedits.com, not the workshop email.

7:02 – 1st Hardesty meeting will be Wednesday, January 16th and Ryan will be bringing cake. Not sure what kind, not sure what it will say, but there will be cake.

Suggested cake sayings: “This cake has not been poisoned.” “The cake is a lie.” “I am a lie.” “Quoth the Raven, nevermore.”

7:14 - Jack and Connor finally arrive.

7:15 - Tabling newsletter discussion until Jack talks with Shannon.

Pieces

7:16 – Saint’s Blood, Chapter 1 by Ryan.

Adjournment and Clean-Up: 7:53

The cake may be a lie, but it is so very tasty.
-Eris


*Hereby referred to as Jack throughout the meeting.
**Free and Sovereign Citizen of his Own, Personal Nation

Friday, January 4, 2019

Meeting Notes - January 4th, 2019

Meeting Notes


Meeting Location: Mammoth Comics, 4614 E. 11th St., Tulsa, OK 74115

Meeting Called to Order:  7:00

Attendance: Donna (VP, Acting as President)*,  CJ (Treasurer), Eris (Secretary), Mac**, Amy, Jenny, Ryan, Harvey.

Old Business

Newsletter is still happening in January. Shannon, while having stepped down from the committee, has offered to still help with printing and production, etc. Jack is still the main contact for anything relating to Newsletters.

7:02 – Nevermore at Hardesty (Hardnever? Neverheart? Name forthcoming) is starting the 14th. Ryan will be bringing cake.

7:17 -- CJ & Eris will help Jenny with how to Scribe for Hardesty after the meeting.

Pieces

7:04 – Homo Novus - Prologue by Harvey.

Adjournment and Clean-Up: 7:18

Happy New Weird***, everyone!
-Eris


*Hereby referred to as Jack throughout the meeting.
**Free and Sovereign Citizen of his Own, Personal Nation
***a/k/a Happy New Year. Just in my own, particular idiom.

Friday, December 14, 2018

Meeting Notes - December 14th, 2018


Nevermore Edits
Meeting Agenda
December 14th, 2018

Meeting Location: Mammoth Comics
Meeting Called to Order:  7:02

Attendance: Mac (President), CJ (Treasurer), JayCee (Secretary), Eris, Jenny, Ryan, Kaz, Donna, Z.

Board Meeting Agenda

Old Business

7:02 – Newsletter for the first quarter of 2019 has no editor of the quarter yet. Details to follow.

New Business

7:03 – 2/28 Non-Critique Meeting will be a dinner. Location to be selected via Facebook chat.
7:13 – Nevermore Secretary handover. JayCee to talk to Jack, Eris, and Jenny.
7:14 – Ryan is having a party, check Facebook
7:17 – Eris hates her phone

Pieces

7:18 – Fall of the Veil: Memories Under Water – Chapter 7 by Z

Adjournment and Clean-Up: 7:51
[insert witty comment here]
-JayCee