Friday, April 28, 2017

Meeting Minutes - April 28th, 2017

MEETING LOCATION: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Samantha, Anthony, Kaz

Called to order 7:03 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event and contract information.

c. Fundraising Committee (Jack, Samantha)
No new updates.

d. Newsletter Committee (Shannon)
Reminder to send any articles for the next newsletter to treasury@nvmedits.com.

e. Outreach Committee (Adrean)
No new updates.

f. OWFI Committee (Shannon and Adrean)
OWFI is next weekend! Finalize your costumes, bring basket goodies!
The Pitch Room has had its time lowered from 15 to 10 minutes this year, so this stuff is important: be able to talk confidently — CONFIDENT — and competently about your book; practice your elevator pitch; work on the snowball method; write things down, but be prepared to hate it and do without it. The agents are typically pretty cool people, and you might have a chance to meet them throughout the conference and built up a rapport before your pitch! AND DON'T PANIC.


2. JayCee:
a. Punk Rock Flea Market - Tulsa - April 30th
JayCee, Mac, and CJ will be attending, will be there at 8:30 am; Shannon will send his Square and chip reader, as well as a tablecloth and other stuff.

b. SoonerCon - Midwest City - June 23rd-25th
Still need to determine how many extra tickets we need; if you need to buy personal tickets, the price goes up on May 1st.

c. SoCon - Bixby - September 15th
We have submitted our panel application, but haven't heard back on it yet.

d. Contracts
JayCee has delivered rough draft contracts for IPHI. You can choose how long you want to sign on to IPHI representation, and it includes a contract termination clause as well.
First suggested change is to have it signed by publishers, instead of authors.


New Business:
1. Publicity Webinar
Shannon's graciously shared his notes from the OWFI Publicity Webinar that was hosted earlier this week! There was a lot of really good advice!

Pieces for Discussion
7:56 Copper and Cobalt, Chapter 3 by JayCee

Clean Up/Adjournment 8:40 pm

No meeting next week, friends; be well in the meantime!
~CJ

Friday, April 21, 2017

Meeting Minutes - April 21st, 2017

MEETING LOCATION: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Samantha, Anthony, Katy, Malea, Kaz

Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
Sam is planning on sending a message to Mari to ask when the next OWFI Report is.

b. Dark Arts Committee (JayCee)
See below for event information.
We need to look into getting a banner, but will probably wait until after OWFI.

c. Fundraising Committee (Jack, Samantha)
Malea is going to check into whether or not Redbubble, Zazzle, or Society6 can be used by nonprofits for ordering products with their logos on them.
Mac suggests holding a walk-in typewriter event in which we supply typewriters, paper, and such to the public and allow them to write with them, similar to Pinot's Pallete. We may be able to use library space for it, but we would need our nonprofit status first.

d. Newsletter Committee (Shannon)
The second newsletter is out! It's cool.
July's editor of the season is Jack; JayCee will write the article.
The next newsletter will be published July 20th; if you have an article idea to be submitted, send it to treasury@nvmedits.com.

e. Outreach Committee (Adrean)
We have two issues with our YST Outreach events: our own attendance, and the basic knowledge of the participants. If you have ideas on how to correct either of these — consistently, not week to week — please let Adrean know.
Other potential events could be at the Equality Center (which could occur in the evening) or OYP.
If you have any other ideas or the ability and desire to aid in any Outreach programs, send Adrean a message about it/your availability.

f. OWFI Committee (Shannon)
OWFI is in 2 weeks!
Shannon is currently in possession of the basket; if you have anything to contribute, please get it to him. As always, we will be ordering cookies from Antoinnette's Bakery for the basket as well.
Many people will be traveling in various vehicles on the way there; if you need to carpool, check around!
If you do not have your costume prepared before then, you will disappoint many people.


2. JayCee:
a. Punk Rock Flea Market - Tulsa - April 30th
12-5 at the American Legion Post 1. We are looking into donating books for the giveaway raffle bags.

b. SoonerCon - Midwest City - June 23rd-25th
The table only comes with one ticket; additional tickets are $35 and can be reused. We'll plan on discussing how many tickets total we'll need for each of us interested in attending and working.
If we haven't decided how many tickets we need before the event, JayCee has warned us.
If you're interested in buying your own ticket, for you or someone else, the non-vendor prices do go up after May 1st.

c. SoCon - Bixby - September 15th
We are going to move ahead with submitting a panel on nontraditional characters. If they need more panels, we may look into doing additional ones, potentially including a panel on gender.


3. All:
a. Author Percentages for Events
We have agreed to give JayCee 10% of all event sales as payment for services rendered.


New Business:
None.


Pieces for Discussion
8:02 Copper and Cobalt, Chapter 1 by JayCee
8:37 Knife, Chapter 2.1 by Anthony

Clean Up/Adjournment 8:56 pm

Until next time, friends.
~CJ

Friday, April 14, 2017

Meeting Minutes - April 14th, 2017

MEETING LOCATION: Mammoth Comics

Attending: Shannon (President), CJ (Secretary), Katy, Anthony, Mac, Samantha, JayCee, Kaz, Malea

Called to order 7:07 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event information.
The policy for room reservations at Central Library may be changing; more to come as we learn more. In the future, only reserve rooms up to a week in advance.

c. Fundraising Committee (Jack, Samantha)
Sam is going to research how much it would cost to make or order products with the Nevermore logo.

d. Newsletter Committee (Shannon)
Newsletter is going well! It should be out on the 20th of April.

e. Outreach Committee (Adrean)
April 19th should be the next YST Outreach event. At 3 pm; check the Trello card as time approaches, and speak with Adrean if you're going to attend.

f. OWFI Committee (Shannon)
If you have items for the basket, please bring them to Shannon!


2. JayCee:
a. Imaginary Worlds - Norman - April 15th
This is tomorrow! Information should be on the Trello boards, and the event also has its own Facebook event page.

b. SoCon - Bixby - September 15th
June 2nd is the deadline for a panel submission for the con! We could always continue with the idea of a panel on nontraditional characters.

c. Punk Rock Flea Market - April 29th-30th
We may get a table here; uncertain if they still have tables open.

d. SoonerCon
No new updates.

3. Samantha:
a. Author Percentages for Events
Information on the subject was difficult to find, and if there's an industry standard for publishers donating a percentage of their sales to nonprofit writing groups, we haven't found it.
Mac has mentioned that it may make more sense to take a portion of our profits and use it as payment towards Iphi, for services rendered.
With Adrean not present, we have decided to table this discussion until another time. The event tomorrow will be held as past have, with publishers dividing up their profits as normal.

4. Shannon:
a. Non-Profit Status
Shannon and Jack have come together and agreed that the nonprofit status paperwork will be submitted not later than May 12th. The group has voted and accepted these terms.


New Business:
1. Shannon
a. Grants
Shannon has broached the idea of seeking grants for the myriad publishing companies amongst our group, as well as for the group itself. He will look into, compile whatever information he finds, and bring it to the group at a later date.
The library has a large section on nonprofits and such that may be useful for such a research.


Pieces for Discussion
7:48 Copper and Gold, Chapter 21 by JayCee
8:23 Knife, Chapter 1.3 by Anthony
8:41 How to Handle a Tragedy by Katy

Clean Up/Adjournment 9:28 pm

May your stories be as awesome as each of you.
~CJ

Friday, April 7, 2017

Meeting Minutes - April 7th, 2017

MEETING LOCATION: Mammoth Comics

Attending: Adrean (V.P.), CJ (Secretary), Jack (Treasurer), Samantha, JayCee, Katy, Kaz, Anthony

Called to order 7:12 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No updates.

b. Dark Arts Committee (JayCee)
See below for event information.

c. Fundraising Committee (Jack, Samantha)
Samantha hasn't received a full answer about having a nonprofit fundraiser at the library, but suggests we have a plan for what an event would entail before we move further.
Adrean has rekindled our group interest in All Hallows' Read.

d. Newsletter Committee (Shannon)
The newsletter deadline has passed!

e. Outreach Committee (Adrean)
Before we officially begin in any outreach events, we need to be sure that people are planning to commit to them.

f. OWFI Committee (Shannon)
We have successfully raised enough money for our OWFI Contest Sponsorship.
Reminder that the group costume theme is wizards.


2. JayCee:
a. Imaginary Worlds - Norman - April 15th
9:30-4:30; plan is for there to be two shifts of four hours each; first shift will be Adrean and Jack; Mac, Shannon for second shift; CJ will probably be somewhere inbetween

b. SoonerCon -  - June 23rd-25th
JayCee has paid for our place; it comes with one ticket, and we'll look into whether or not additional tickets can be purchased at discount.

c. SoCon - Bixby - September 15th
We have received a panel application form and are going to discuss applications.

3. Samantha:
a. Project Explanation
Samantha is taking submissions for a digital collection for one of her courses this semester; if you'd like to participate, check out the prompt and explanation here. Submissions should be personal, but will be anonymous.


New Business:
No new business.


Pieces for Discussion
7:44 Copper and Gold, Chapter 20 by JayCee
8:35 Knife, Chapter 1.2 by Anthony
8:55 Thirteen Hearts to Start a Storm, Chapters 4-7 by Jack

Clean Up/Adjournment 10:13 pm

Until next time, friends.
~CJ

Saturday, April 1, 2017

Meeting Minutes - March 31st, 2017

MEETING LOCATION: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), Mac, Z, JayCee, Katy, Anthony, Samantha, Kaz

Called to order 7:01 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No updates.

b. Dark Arts Committee (JayCee)
We should try to have a banner (or an acceptable substitute) before SoonerCon.
See below for event information.

c. Fundraising Committee (Jack, Samantha)
We're looking into Nevermore Edits merchandise, including t-shirts and cups.
We're looking to reach out to the Equality Center and the library to see if we can host nonprofit donation events of some sort.
Shannon has suggested that could look into doing basket auctions (similar to Gamut's) to raise money as well.

d. Newsletter Committee (Shannon)
April 6th is the deadline to submit things! Send any articles or submissions to treasury@nvmedits.com

e. Outreach Committee (Adrean)
The next YST Outreach event is Wednesday, April 5th at 3 pm; there is a supply list on the Trello card, and there will be a lesson plan posted there tonight.
Another nonprofit that should be coming to the area soon is Still She Rises. It's composed of lawyers from New York that do pro bono work for incarcerated or recently released women helping them get legal assistance and important paperwork in order. It would be cool if we could reach out to them and see if we could help in any way.
Tulsa Women's and Children's Center is a drug treatment children that allows women to keep their children with them in treatment, and are unfortunately losing a large chunk of their budget. If we could reach out to them — either to host workshops to help people with writing advice, or sending books — it would be fantastic.
We could also look into something OYP.

f. OWFI Committee (Shannon)
We still need roughly $90 for an OWFI category sponsorship, due by April 15th.
We have confirmed our table registration for the OWFI banquets.


2. JayCee:
a. Bixby
SoCon is at the South County Recreation Center on September 16th.; $30 for 8x8 table, $35 by 10x10 table; we will apply early for a 10x10 table.

b. SoonerCon
We're in! $110 registration fee is due April 29th and pays for two tickets, though we may be able to get more tickets at a discounted rate; the convention is June 23rd-25th in Midwest City.

c. Imaginary Worlds (Norman)
By next week we'll need to discuss who's attending and transportation.

New Business:
No new business.


Pieces for Discussion
7:38 Of Iron And Gold, Chapters 1-4, Letters 1 & 2 by Z
8:48 Copper and Gold, Chapter 19 by JayCee
9:18 Thirteen Hearts to Start a Storm, Chapters 1-3 by Jack

Clean Up/Adjournment 10:29 pm

Until next week, my friends. Always remember: you are no one's fools.
~CJ

Friday, March 24, 2017

Meeting Minutes - March 24th, 2017

MEETING LOCATION: Mammoth Comics

Attending: Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Harvey, Anthony, Z, Mac, Kaz, Katy

(featuring special guest, Smudge!)

Called to order 7:04 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No updates.

b. Dark Arts Committee (JayCee)
See below for future events.

c. Fundraising Committee (Jack, Samantha)
Shannon has an idea, but will wait until next week. No further updates.

d. Newsletter Committee (Shannon)
If anyone has things to submit to the next quarter's newsletter, they are due April 6th.

e. Outreach Committee (Adrean)
The next YST Outreach event is April 5th at 3 pm. (Previous meeting notes asserted that it began on Wednesdays at 2 pm; it has been brought to my attention that was incorrect.)
The event on March 22nd went well, but if you wish to attend, be prepared to deal with some kids that can be standoffish.

f. OWFI Committee (Shannon)
We currently have group rooms: Shannon, Adrean, CJ, and Jack have booked a room in the hotel the conference is in for Friday and Saturday; JayCee has booked a room at a Motel 6 a couple of minutes away from the hotel.


2. JayCee:
a. Love of Imaginary Worlds signing (April 15th)
This is still a thing in Oklahoma City. We owe JayCee for the registration, but will wait to see who can attend before we arrange payment and such.

b. Wonder City Word Fest
Poetry-based thing in Norman on April 15th.

c. SoonerCon
Shannon has emailed, but we still haven't heard back.

d. GlitchCon
It's in Springdale, AR on July 29th.


New Business:
No new business.


Pieces for Discussion
7:20 Copper and Gold, Chapter 18.5 by JayCee
7:40 Anne Teaser Comic by Anthony
8:18 K.T. Teaser Comic by Anthony

Clean Up/Adjournment 8:40 pm

Winter has turned to spring at last. May stories blossom across your pages like dandelions.
~CJ

Friday, March 17, 2017

Meeting Minutes - March 17th, 2017

MEETING LOCATION: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), Mac, Z, Anthony

Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (Samantha)
No updates.

b. Dark Arts Committee (JayCee - Absent)
Committee chair is absent; no known updates.

c. Fundraising Committee (Jack, Samantha)
No updates.

d. Newsletter Committee (Shannon)
Pieces need to be submitted before April 6th!

e. Outreach Committee (Adrean)
The next YST Outreach event is March 22nd, at 2 pm; if you're attending, make sure to check in on the Trello board.

f. OWFI Committee (Shannon)
We still have yet to sponsor a category for OWFI.
The OWFI Bookstore page is now up on the website; if you want to sell books at OWFI, you need to submit your books to them by April 3rd!
If you're going to OWFI, look into rooms (especially with other members)!
Basket Wars registration will likely be up very soon.

g. Contest Committee (Shannon)
We, unfortunately, will be killing the contest. Shannon and Jack will get on that (including refunding the authors' entrance fees and sending them their critiques).


New Business:
No new business.


Pieces for Discussion
7:16 Falling Leaf by Shannon

Clean Up/Adjournment 7:52 pm

And so we part ways, until next week.
~CJ