Friday, October 20, 2017

Meeting Minutes - October 20th

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Eris, Donna, Malea, Kaz
Called to order 7:00 pm

Introductions for Ryan!

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No updates to report.

b. Dark Arts Committee (JayCee)
Next week is OKC Wizard World. Mac, Bill, and potentially Adrean should be working Friday; Shannon and potentially Adrean and Donna should be able to work Saturday; CJ and Jack should be able to work on Sunday. JayCee should be there the whole time (because she's awesome).
Adrean has panels on Friday and Saturday; Donna has a panel on Saturday; Jack has a panel on Sunday.

c. Fundraising Committee (Z - in absentia, Katy - in absentia)
i. Critiquing for Cash (Shannon)
Shannon has suggested that we offer to critique pieces for donations; Jack and Adrean reminded him that it's already a part of our Nevermore Edits Causevox, found here:

d. Newsletter Committee (Shannon)
The newsletter has hit an unexpected snag and hasn't been compiled, but it is complete. It should be ready next week!
The next newsletter's articles are due by January 6th. Editor of the Quarter is Shannon; Kaz will write the article.

e. Outreach Committee (Adrean - in absentia)
College ruled paper, dry erase markers, tissues, and pencils are all on the regular supply list. We currently have tissues, markers, paper, pencils, and almonds. We've also been told that our adopted teacher enjoys popcorn, nuts, and kettle cooked chips.

f. OWFI Committee (Shannon)
OWFI has officially announced its costume theme: 1950s. So we're going to alter our costume theme: 1950s-themed superheroes!
Reminder that OWFI 2018's theme for our baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
The contest opens January 1st and closes February 1st.
Category sponsorships are now available, and tables will be available soon.


New Business:
None.


Pieces for Discussion
7:41 Codename: Python, Ch. 13-14 by Gio
8:02 The Princess and the Fox, Pt. 1 by Donna

Clean Up/Adjournment 9:09 pm

Until next time, friends. Be safe!
~CJ

Saturday, October 14, 2017

Meeting Minutes - October 13th, 2017

Attending: Shannon (President), Jaycee, Eris, Z, Mac (wait… am I the secretary again?)

Called to order: 7:00 PM

Skipping individual committee reports, again, as we don’t have our committee chairs. But a few brief notes:

~Newsletter is nearly ready; copies are forthcoming. Deadline for next newsletter is 01/06.

~Contest? We think we’re heading to a prompt-based (either picture of sentence) flash-fiction contest. Btdubs, there’s a fundraising google chat. If you’d like to join, let Z know. It may already be in the Nevermore chat.

~Dark Arts (ish) Tulsa Pop this weekend. Wizard World in three weeks. Possible spots in the Wichita Falls thing.

7:17: Untitled Novel Chapter 1-3, by Z

8:15: Split Concentration by Jaycee


8:50: Clean up and Adjournment

Friday, October 6, 2017

Meeting Minutes: October 6th, 2017

Meeting Location: Mammoth Comics

Attending: Shannon (President), Jaycee, Eris, Mac (filling in as temporary Secretary, returning to his roots, as we all must do), Kaz, Katy, and briefly Donna.

Called to order 7:01PM

Omitting agenda as presented as majority of committee chairs are absent.

Jaycee brings up that Tulsa Pop is next weekend 10/14-15. We will determine shifts for those authors attending on the chat.

7:10: The Naughty List by Gio/Shannon.

7:30: Ombra, Chapter One and Two by Jaycee


8:06: Clean up and Adjournment

Friday, September 29, 2017

Meeting Minutes - September 29th

Meeting Location: Mammoth Comics

Attending: Shannon (President), CJ (Secretary), Jack (Treasurer), JayCee, Eris, Donna, Z, Mac, Ryan
Called to order 7:00 pm

Introductions for Ryan!

New Officer Elections! The upcoming 2018 officers are Mac (President), Jack (V.P.), JayCee (Secretary), CJ (Treasurer).

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
Information for the next OWFI Report is due Sunday, October 1st; if you have anything you wish to submit for the affiliate news, send it to me or post it on the OWFI website under the affiliate news section for Nevermore Edits.

b. Dark Arts Committee (JayCee)
Tulsa POP is October 14th and 15th; we've already paid. We can take our stuff there on the 13th from 12 to 10, but it is an all day event. We should have 3 to 4 tickets for the event to rotate workers for the table.
Wizard World OKC is October 27th-29th. Start planning for it!
We are still uncertain if we will be able to attend the Flea Market in November, but are looking into it.
We have confirmed our attendance for the Holiday Punk Rock Flea Market on December 3rd, and have paid.
We have scheduled Saturday, November 25th and Saturday, December 16th, to sell and sign books at Gardner's. We haven't given them a list of authors who will for sure be there yet, so consider it. We may be able to get December 23rd at Decopolis, and are still going to speak to 1907.

c. Fundraising Committee (Z, Katy - in absentia)
Z has suggested beginning advertising for the second annual Nevermore Writing Contest to encourage participation. It was suggested that we may repurpose it as a flash fiction contest with a prompt. Z is going to look at last year's rules and suggest changes.

d. Newsletter Committee (Shannon)
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean - in absentia)
Our first supply gathering for our adopted classroom has gone well! We have extra Kleenex, paper, and packaged almonds for the next one. Our first basket is prepared and ready for delivery! JayCee has also acquired a lot of wooden pencils.
College ruled paper, dry erase markers, tissues, pencils, are all on the regular supply list. We've also been told that our adopted teacher enjoys popcorn, nuts, and kettle cooked chips.

f. OWFI Committee (Shannon)
The next Slack chat will be with Ben Montgomery on October 12th. The topic is, "Sounding the Gong: How to Craft an Ending That Reverbrates." Attendance will cost $14, payable through the website. Proceeds for this will go to the conference; the transcript will be available on the website to attendees after the event, and available to all members in January.
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Make sure to pay your OWFI dues! Price is $25 for an affiliate member, $30 for a member-at-large. If you haven't paid by Sunday, you won't be able to access the member's section on OWFI until you do!


New Business:
None.


Pieces for Discussion
8:08 Jar, by JayCee

Clean Up/Adjournment 8:30 pm

Until next time, friends. Be safe!
~CJ

Friday, September 22, 2017

Meeting Minutes - September 22nd

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Eris, Donna, Z, Kaz, Malea, Katy
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
Information for the next OWFI Report is due October 1st; if you have anything you wish to submit for the affiliate news, send it to me or post it on the OWFI website under the affiliate news section for Nevermore Edits.

b. Dark Arts Committee (JayCee)
Tomorrow, LibCon is at Hardesty Library from 11 am to 4 pm. Each of our publishers have our own tables there. JayCee has sent everyone seating arrangements. We also have a panel from 12 to 12:45 on independent publishing that will feature Shannon, Donna, and Mac.
If you need more details, all of these events are on Trello!
Tulsa POP is October 14th and 15th; we've already paid.
We haven't heard back on the Holiday Punk Rock Flea Market on December 3rd, but are hopeful.
We have scheduled Saturday, November 25th and Saturday, December 16th, to sell and sign books at Gardner's. We haven't given them a list of authors who will for sure be there yet, so consider it. We may be able to get December 23rd at Decopolis, and are still going to speak to 1907.

c. Fundraising Committee (Z, Katy)
If you have any fundraising ideas, you can send it to Z and/or Katy.

d. Newsletter Committee (Shannon)
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Our first supply gathering for our adopted classroom has gone well! We have extra Kleenex, paper, and packaged almonds for the next one. Our first basket is prepared and ready for delivery!
College ruled paper, dry erase markers, tissues, pencils, are all on the regular supply list. We've also been told that our adopted teacher enjoys popcorn, nuts, and kettle cooked chips.

f. OWFI Committee (Shannon)
The next Slack chat will be with Ben Montgomery on October 12th. The topic is, "Sounding the Gong: How to Craft an Ending That Reverbrates." Attendance will cost $14, payable through the website. Proceeds for this will go to the conference; the transcript will be sent to attendees after the event, and available to all members in January.
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Another reminder that OWFI collects its dues in October, and it's cheaper to join as an affiliate than a member-at-large! The dues have increased by $5.
Contest start date is the same as last year: it opens January 1st and closes February 1st. The categories have changed, but they've been updated on the website.


New Business:
1. Officer Term Limits and Stuff (Adrean & Shannon)
It has been suggested to apply officer term limits and documentation as things we adopt as a group. We have amended the by-laws to limit each officer to two terms per position.


Pieces for Discussion
7:53 Queen's Rogues, Issue Two by Eris
8:47 RPG Video Game Outline by Kaz

Clean Up/Adjournment 9:44 pm

Until next time, friends. Be safe!
~CJ

Friday, September 15, 2017

Meeting Minutes - September 15th

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Eris, Katy, Kaz
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
Information for the next OWFI Report is due October 1st; if you have anything you wish to submit for the affiliate news, send it to me.
The affiliate news section is changing, starting with the next issue. Instead of a large section detailing every affiliate group, it will instead highlight one affiliate and one member-at-large. The rest of the affiliate news will be available on the website.

b. Dark Arts Committee (JayCee)
Tomorrow, September 16th, we have both SoCon in Bixby from 9 am to 5 pm and Pride in Enid from 12 pm to 6 pm. Shannon and CJ will be there. At SoCon, we have our Nontraditional Characters panel at 3:30 pm; anyone who wants to be on the panel should be there before 3. Selby will be there in the morning, Adrean will head that way after work at 1, Mac will be there all day. JayCee will cover the table during the panel.
On September 23rd, LibCon is at Hardesty Library. Each of our publishers have our own tables there.
If you need more details, all of these events are on Trello!
We have scheduled Saturday, November 25th and Saturday, December 16th, to sell and sign books at Gardner's. We haven't given them a list of authors who will for sure be there yet, so consider it. We may be able to get December 23rd at Decopolis, and are still going to speak to 1907.

c. Fundraising Committee (Z - in absentia, Katy)
No new updates.

d. Newsletter Committee (Shannon)
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Adrean wants to get a Halloween basket made for our adopted classroom. As a reminder, we have been told she needs: notebook paper (preferably college ruled), pencils, whiteboard markers, and boxes of tissues are always appreciated. We are uncertain about the ability to drop off these supplies ourselves, but can use Katy as a go-between. We would like to have everything gathered by October 6th.

f. OWFI Committee (Shannon)
The next Slack chat will be with Ben Montgomery on October 12th. The topic is, "Sounding the Gong: How to Craft an Ending That Reverbrates." Attendance will cost $14, payable through the website. Proceeds for this will go to the conference; the transcript will be sent to attendees after the event, and available to all members in January.
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Another reminder that OWFI collects its dues in October, and it's cheaper to join as an affiliate than a member-at-large!
Contest start date is the same as last year: it opens January 1st and closes February 1st.
If you're interested in volunteering to help at the registration table at next year's conference, let CJ know!
Here is a link to Shannon's notes from the OWFI meeting last weekend.


New Business:
None.


Pieces for Discussion
7:52 Codename: Python, Ch. 11-12 by Gio

Clean Up/Adjournment 8:20 pm

Until next time, friends. Be safe!
~CJ

Friday, September 8, 2017

Meeting Minutes - September 8th

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Eris, Katy, Donna, Z
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
Tomorrow, September 9th, is Lexicon at the Stillwater Library from 10 to 3. We need to be set up by 9:45; Mac, Z, Jack, and Shannon will be attending. We have two tables, which are provided for us.
Next weekend, on September 16th, we have both SoCon in Bixby and Pride in Enid. At SoCon, we have our Nontraditional Characters panel.
On September 23rd, LibCon is at Hardesty Library. Each of our publishers have our own tables there.
If you need more details, all of these events are on Trello!
We are currently in discussions with Gardner's and 1907 to do book signings around the holiday season.

c. Fundraising Committee (Z, Katy)
No new updates.

d. Newsletter Committee (Shannon)
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Adrean has made contact with our adopted teacher! So far she seems to have a lot of what she needs, but has said that notebook paper (preferably college ruled), pencils, whiteboard markers, and boxes of tissues are always appreciated. We are uncertain about the ability to drop off these supplies ourselves, but can use Katy as a go-between.

f. OWFI Committee (Shannon)
The next OWFI board meeting will be this Sunday at 1 pm.
The next Slack chat will be with Ben Montgomery on October 12th. The topic is, "Sounding the Gong: How to Craft an Ending That Reverbrates." Attendance will cost $14, payable through the website.
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Another reminder that OWFI collects its dues in October, and it's cheaper to join as an affiliate than a member-at-large! We'll start collecting registration as a group in September.
If you're interested in volunteering to help at the registration table at next year's conference, let CJ know!


New Business:
None.


Pieces for Discussion
7:14 Codename: Python, Ch. 9-10 by Gio

Clean Up/Adjournment 7:34 pm

Until next time, friends. Be safe!
~CJ