Friday, July 21, 2017

Meeting Minutes - July 21st

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Eris, Kaz, Katy, Donna, Mac
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
We have learned that the library cannot host events that ask for entry fees or donations; if we want to do any promotions at the library, we need to ask for pre-approval.

d. Newsletter Committee (Shannon)
Jack has printed out this quarter's newsletter and is being put together and mailed out as they're finished.
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Katy has found a potential classroom for us to adopt for the 2017-18 school year. We think we're going to move forward onto it.

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).
Another reminder that OWFI collects its dues in October, and it's cheaper to join as an affiliate than a member-at-large!


2. JayCee - Event Details:
a. Flea Market - August 12th
The price was increased to $45 due to cooling costs, which is fine as we all prefer A/C. We're in, and will work out a schedule as the event draws closer.

b. LexiCon - Stillwater - September 9th
We still haven't paid as we're unsure whether we'll be able to get two tables. They'll let us know whether we can in early August.

c. Enid Pride - September 16th
We're paid up and good to go.


New Business:
None.


Pieces for Discussion
7:11 Have Time, Will Travel, Part 4 by Mac
7:34 Shadow of the Dragon, Ch. 2-3 by Donna

Clean Up/Adjournment 8:35 pm

Until next time, friends. Be safe!
~CJ

Friday, July 14, 2017

Meeting Minutes - July 14th

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Z, Kaz, Katy, Donna
Called to order 6:59 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
Z has been in contact with Tex as to hosting a workshop fundraiser on August 24th. She is indifferent as to location and size, but has a long list of topics she's used to covering. We're thinking on collecting donations rather than charging a registration or admission fee. Z is going to set up a poll to select the topic, and Z and Katy are going to research venues.

d. Newsletter Committee (Shannon)
Jack has finished this quarter's newsletter, and we're just awaiting printing and sending out.
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com. The Editor of the Season is JayCee; Donna will write the article.

e. Outreach Committee (Adrean)
Adrean has done research on school supply drives. We're looking into donating to upper grades, looking into drop-off sites, potentially combining it with online methods, and deciding between a school drive or a classroom adoption. Katy is going to look into the situations at the schools she's familiar with and report back with information.

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).

2. JayCee - Event Details:
a. Convention Banner
JayCee has brought blown-up images of the covers as a proof of concept for the stand that was discussed on June 30th. Each of the covers are laminated 8.5"x11" sheets and could be hung on the stand.

b. WWOKC Update
We're still getting more people from Texas to join our table bid! Looking into getting a corner spot, which would be more expensive, but more space and a better spot.

c. Enid Pride - September 16th (Shannon)
We've been invited to get a table. From 12 to 6. Tables are either $20 for nonprofit or $35 for profit. It's the same day and time as SoCon in Bixby, but we should be able to do both. Shannon will contact Cynthia of the Enid Writers and help get us set up!


New Business:
None.


Pieces for Discussion
7:51 Memories Underwater, Ch. 1 by Z
8:41 Shadow of the Dragon, Ch. 1-2 by Donna

Clean Up/Adjournment 9:21 pm

Until next time, friends. Be safe!
~CJ

Friday, July 7, 2017

Meeting Minutes - July 7th, 2017

Meeting Location: Mammoth Comics

Attending: Shannon (President), CJ (Secretary), JayCee, Eris, Mac
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy - In Absentia)
No new updates until next week.

d. Newsletter Committee (Shannon)
Jack is in the process of putting together this quarter's newsletter.
The next deadline is October 6th; look ahead to that, and send articles to treasury@nvmedits.com; we'll vote on the next quarter's editor next week.

e. Outreach Committee (Adrean - In Absentia)
No new updates!

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).

2. JayCee - Event Details:
a. Tulsa Flea Market
We're looking into getting a table at the flea market on August 12th.

b. September Events
We've submitted applications for LibCon and LexiCon and are awaiting approval.

b. OKC Wizard World - Oct. 27th-29th
Tex has confirmed that she would like to sell books with us.


New Business:
None.


Pieces for Discussion
7:12 Have Time, Will Travel, Part 3 by Mac

Clean Up/Adjournment 7:38 pm

Until next time, friends. Be safe!
~CJ

Friday, June 30, 2017

Meeting Minutes - June 30th, 2017

Meeting Location: Mammoth Comics

Attending: Shannon (President), Adrean (VP), CJ (Secretary), Jack (Treasurer), JayCee, Z, Eris, Mac, Katy, Donna
Called to order 7:00 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
Tex Thompson will be in Tulsa in August and wants to set up an event that could potentially serve as a fundraising/visibility event for Nevermore Edits.

d. Newsletter Committee (Shannon)
Send pieces for the next quarter's newsletter by July 6th to treasury@nvmedits.com!

e. Outreach Committee (Adrean)
No new updates!

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).


2. JayCee - Event Details:
a. Post SoonerCon Discussion
SoonerCon was pretty cool, there were a good amount of sales, and plenty of contacts with other authors and artists.

b. Alternatives to Banners
Many of us at SoonerCon saw a display made out of small PVC pipes that had prints and such hung on it. Might be an idea that's an alternative to banners!

c. Prints as Alternative Sales Items
Prints are a pretty cool thing and we should look into getting them. (May be difficult/impossible with regards to licensing rights.)

d. Looking Forward
We may look into trading books with several authors in Texas to broaden our market! We're going to discuss the logistics and financial incentives, but this could be a cool idea!

e. Tulsa Pop Expo - Oct. 14th-15th
$125 for a table.

f. OKC Wizard World - Oct. 27th-29th
$350 for the table; people could stay with Malea's parents. Tex & the Texans may wish to split the costs of a table with us.


New Business:
None.


Pieces for Discussion
7:28 Have Time, Will Travel, Part 2 by Mac
7:47 Wine, Spirits, Beer by Shannon
8:09 Ash, Ch. 1 by Eris
8:49 Ombra, Ch. 1-2 by JayCee

Clean Up/Adjournment 9:17 pm

Until next time, friends. Be safe!
~CJ

Friday, June 23, 2017

Meeting Minutes - June 23rd, 2017

Attending: Shannon (President), Adrean (VP), CJ (Secretary), Jack (Treasurer), Z, Eris, Mac, Donna, Kaz
Called to order 7:10 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee [in absentia])
See below for event details.

c. Fundraising Committee (Z, Katy)
Katy has agreed to co-chair with Z, and CJ has offered to help out.

d. Newsletter Committee (Shannon)
Send pieces for the next quarter's newsletter by July 6th to treasury@nvmedits.com!

e. Outreach Committee (Adrean)
No new updates.

f. OWFI Committee (Shannon)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on August 3rd in the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).


2. JayCee [in absentia] - Event Details:
a. SoonerCon - June 23rd-25th
This is this weekend! The current schedule is as follows:
Friday: JayCee (Malea in the afternoon)
Saturday: JayCee and Mac (with Malea potentially filling in if necessary)
Sunday: JayCee, CJ, Malea


New Business:
1. Mac - Video Update
Mac is interested in adding an additional scene to the Murder Methods video regarding the new rule (if you did not read a piece, you cannot join in the discussion of that piece), and will work on the details of how to record that scene as necessary.


Pieces for Discussion
7:24 This is Beginning to Hurt, Ch. 1 by Adrean
7:41 Have Time, Will Travel, Pt. 1 by Mac
7:55 Codename: Python, Ch. 4 by Gio
8:11 Greymane, Book III, Ch. 3 by Gio

Clean Up/Adjournment 8:21 pm

Until next time, friends. Be safe!
~CJ

Friday, June 16, 2017

Meeting Minutes - June 16th, 2017

Attending: CJ (Secretary), Jack (Treasurer), JayCee, Mac, Z, Haleigh, Eris, Kaz
Called to order 7:00 pm

Reintroductions for Haleigh!

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
No new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
No new updates.

d. Newsletter Committee (Shannon)
Send pieces for the next quarter's newsletter by July 6th to treasury@nvmedits.com!

e. Outreach Committee (Adrean)
No new updates.

f. OWFI Committee (Shannon and Adrean)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Registration for the first virtual workshop on the OWFI Slack is open on their website. It's about the revision process with Bess Cozby (of Tor Publishing).


2. JayCee - Event Details:
a. Decopolis Book Fest - June 17th - 12 pm to 8 pm
Mac and Jack will be there by 11:30; JayCee is going to send the tent and chairs. CJ will be there (hopefully) around 4; JayCee will come as available, depending on an event at Mammoth. MAKE SURE TO BRING WATER.

c. SoonerCon - June 23rd-25th
This is next weekend! The current schedule is as follows:
Friday: JayCee (Malea in the afternoon)
Saturday: JayCee, Mac, and Shannon (with Malea potentially filling in if necessary)
Sunday: JayCee, CJ, Malea
If possible, have books to JayCee by Wednesday!


New Business:
No new updates.


Pieces for Discussion
7:20 The Perfect Storm by Haleigh
7:55 Stormborn 2, Chapter 3 by Jack

Clean Up/Adjournment 8:31 pm

Until next time, friends. Be safe!
~CJ

Friday, June 9, 2017

Meeting Minutes - June 9th, 2017

Attending: Shannon (President), Adrean (V.P.), CJ (Secretary), Jack (Treasurer), JayCee, Mac, Z, Donna, Malea
Called to order 6:48 pm

Old Business:
1. Committee Reports
a. Communications Committee (CJ)
CJ has agreed to chair the Communications Committee. Currently, no new updates.

b. Dark Arts Committee (JayCee)
See below for event details.

c. Fundraising Committee (Z, Katy)
Z will speak to Katy about co-chairing the committee. Otherwise, no new updates.

d. Newsletter Committee (Shannon)
Send pieces for the next quarter's newsletter by July 6th to treasury@nvmedits.com!

e. Outreach Committee (Adrean)
Adrean and Shannon have discussed arranging a school supply drive for a local school, preferably one that serves at-risk youth. We're going to look into a street school first. Malea has suggested the Dual Language Academy in Tulsa as well. If anyone has any ideas for where we can put donation boxes, let us know!
gishwhes! It's an international scavenger hunt put on by Misha Collins that is both useful to the community and fun for the individuals, and works with Random Acts; it's 15 people to a team and roughly $20 per person.

f. OWFI Committee (Shannon and Adrean)
Reminder that OWFI 2018's theme for our costumes and baskets is superheroes! If you get supplies for the basket, be sure to bring them to Lord Mistress of the Baskets, Z!
Bess Cozby will be coming to the OWFI Slack chat in August; if you haven't joined the channel yet, you should!
The OWFI Report prompt will be coming back soon, so if you're looking to write short fiction to be put into the newsletter, keep an eye out!


2. JayCee - Event Details:
a. Decopolis Book Fest - June 17th - 12 pm to 8 pm
JayCee will be unable to work this event, and Shannon has a table for Inkubus; Mac and Jack will probably work the early shift, and CJ (and potentially Z?) can help in the latter shift.

c. SoonerCon - June 23rd-25th
We need to work out who will be working each day. Mac has offered his schedule, but we're still waiting on more. CJ, Jack, Adrean, Malea, and Shannon are willing to offer their time as well.

d. Tulsa Flea Market - After-action Report
We made money, and are looking into doing it again, but we're not sure as to when.

e. Wizard World - Oklahoma City - October 27th-29th
We're looking into it!


3. Mac: Submission Guidelines
Mac has another ambitious project that is pushing the constraints of our submission guidelines, so we have agreed that the new guidelines will be: roughly 20 pages, or, for any project that has challenging formatting, no more than 5500 words.


4. Shannon: Enid Writer's Club
The event starts at 3 o'clock at the Enid library. We still don't know what the questions are, but that's not really a problem.


New Business:
1. Adrean:
a. Temenos
Temenos is a plot of land separated for a king, a priest, or other specific use; it's also a concept taught among the actors at the Rennaissance Fair that, essentially, means what happens in character stays in character. That applies to our group as well; the things that happen in this meeting - critiques, jokes, etc. - are a part of this meeting, and if you have an issue with any of this, please feel free to reach out to someone: an officer, a friend, anybody at all. Please, please please don't bring anything toxic to this group if you can avoid it.

b. New Member Initiation
We had many discussions on various ways to vet new members, but have decided on this: if you have not read a piece, you cannot take part in the critique of the piece. This new rule would apply to both members and non-members alike.

c. Voting on Necessary Things
A vote of the board has agreed to remove Samantha from the board of Nevermore Edits.


Pieces for Discussion
8:04 Greymane, Book III, Ch. 1-2 by Gio
8:31 Pink Wings by JayCee
9:15 Codename: Python, Ch. 2-3 by Gio

Clean Up/Adjournment 9:41 pm

Until next time, friends. Be safe!
~CJ